Exclusion of bidders on the rebid list should be reviewed with Purchasing or Project Administration. 3.30 The bid list will be prepared by the Project Manager and submitted to the Director for approval. clearly specify the procedure for returning bids. 3.11.3 Competitive Task Order proposals may be used for any work performed within the Task Order limits, $20,000 per individual trade and $50,000 for general contractors. 2.42 Minority Women Local targets will be established based on the demographics of the firms and the work to be bid. To view the full job description, please click link Finance and The supporting documentation for these purchases is completed during the Purchase Requisition process in ARC. (212) 851-7271[emailprotected], Columbia University in the City of New York, Sponsored Projects: Post-Award Financial Administration, Advisory Committee on Socially Responsible Investing, EVP of Finance and Information Technology. Once a proposal has been selected, it is mandatory to complete a Bid Summary Sheet to attach to the requisition as supporting documentation. Columbia University Irving Medical Center's fire safety team keeps our community safe from fire. Failure to comply may result in removal from the pre-qualified list. Price quotations should be acquired from an adequate number of qualified sources. This might become necessary as a result of: Any information, clarification and addendums transmitted to one bidder should be concurrently transmitted to all bidders. A "performance bond" is one executed in connection with a contract to secure fulfillment of all the contractor's obligations under such contract. Support Research at Columbia Administration Office of the EVP of Research 400 New Inventions Annually 86 For all other areas, visit Columbia's Purchasing Department to see a full list of contacts. Except as otherwise required by statute, an award that requires the contracting (or subcontracting) for construction or facility improvements shall provide for the recipient to follow its own requirements relating to bid guarantees, performance bonds, and payment bonds unless the construction contract or subcontract exceeds $100,000. Acceptable forms of documentation include: As, by definition in a non-competitive procurement there is no direct price competition, if possible a cost or price analysis based on a breakdown of costs should be performed for all contracts in excess of $250,000 to determine if the estimated cost is reasonable prior to awarding the contract. Identification of qualified suppliers is a key component of the RFP process to ensure that there is competitiveness as well as a determination of the supplier's capacity to perform in accordance with their proposal submission. 3.90 A summary report of bidding and work that deviates from the policy will be generated by Purchasing and made to the Vendor Qualification Committee for their review and consideration. Plans, specifications and other pertinent information shall be sent to all vendors on the bid list, at the same time. WebAs of April 2017, Columbia University has signed a Business Associate Agreement (BAA) with Amazon Web Service (AWS), permitting Columbia users that are appropriately enrolled to host Personal Health Information (PHI) in AWS, while maintaining HIPAA compliance. 5.40 At the time of bid opening, the initial preparation of the bid summary shall be considered preliminary, until the bids can be verified or leveled. 2.50 Project Managers preparing the bid list are expected to diversify the firms utilized with the assistance of purchasing activity reports by vendor provided by Purchasing. 4.61 In some situations it may be necessary to provide additional information to all prospective bidders during the bid interval prior to the opening of bids. 1.16 A qualification questionnaire must be completed and processed in advance of entering into a contract or purchase order. WebWe work closely with Columbia University Procurement and Purchasing, which help us identify sourcing opportunities and strategies that meet our operational and financial Due to space limitations, Housing cannot provide alternate storage for any furniture. PREPARATION OF LIST OF PROSPECTIVE BIDDERS. All applicants to Columbia must submit either SAT or ACT scores, and the two exams are similarly popular. Work awarded without a written proposal will be audited post award utilizing the Vendors and the Facility Management Groups documentation. pricings found in published journals, advertisements, internet sites and auctions, multiple solutions are available that will fit the need, multiple suppliers can provide the same solution, there is a requirement to determine the best value of the suppliers available solutions, products/services for the project cannot be clearly specified, different skills, expertise and technical capabilities are required from the suppliers, lowest price is not the determining criterion for awarding the contract, final pricing is negotiated with the supplier. Columbia University in the City of New York, Equal Opportunity and Affirmative Action (EOAA). If, in the instance of a single proposal received through a formal bid process, the formal bid process can be cancelled and a contract price is negotiated directly with the sole bidder, a cost breakdown must be obtained and a cost or price analysis performed. These provisions, which also must be applied to subcontracts, are listed below. Look up our team in the Finance Organizational Charts. Ultimately, the goal is to enlist those suppliers that have the products, capabilities, deliverability, service levels, expertise, resources and knowledge of the University environment that will afford a successful outcome for the University stakeholder(s). Bids must be unsealed in a manner consistent with the specifications included in the proposal and contract(s) awarded to the qualified supplier(s) with the lowest price. 3.60 The bid lists shall be summarized in a form specified by Purchasing and Vendor Qualification Committee and reviewed on a regularly scheduled basis by the Facility group or the department AVP or equivalent senior officer. Need to follow up on payments and remittances from Columbia University? Contracts in excess of the simplified acquisition thresholdwhich is currently $100,000 under 41 U.S.C. Procurement Servicesis responsible for the sourcing, purchase, and payment of goods and services for the University. Complete the vendor modification form. Vendors will be added and deleted from the list in an ongoing process that provides them an opportunity to work for Columbia University in a preferred but non-exclusive basis. WebThe mission of the Supply Chain Shared Service Center is to support the educational, research, and patient care missions of the Johns Hopkins Institutions by providing effective and efficient supply chain management services in a customer focused manner. AVP, Procurement Services How to set up a compliant AWS account: 4.62 In no case shall one or more bidders be provided with information that will give them a competitive advantage over the other bidders. Supplier proposals should be reviewed to determine if the most competitive pricing has been offered. The final bid summary will contain an audit trail illustrating how any dollar amounts were interpreted and leveled. Facilities Management and Campus Services is taking additional measures around campus to support basic operations. Termination may occur due to: failure to adhere to the Task Orders and conditions of their contract, unsatisfactory performance, repeatedly unsuccessful or un-competitive bidding, unlawful conduct, federal disbarment, the act of subjecting individuals to unsafe practices or conditions or any activity or condition deemed unacceptable by Columbia Universitys Purchasing or Facilities Departments. Once a proposal has been selected, the Purchasing Checklist and Bid Summary Form Sponsored, which provides for the price analysis, must be completed and submitted with the requisition as supporting documentation. The University of Missouri (MU) System invites artists to apply for public art projects for its Roy Blunt NextGen Precision Health Building. Allowance shall be made for the time interval to transmit document, estimate, complexity of job, multiple trade, apparatus/equipment specified and return of bid. Accounts Payable (AP), within Procurement Services,is responsible for the processing of: The P-Card Office provides administrative support for the Universitys Procurement Card program. For construction, operations, and maintenance projects (see full list in sidebar), email Product Recall Notification. In addition, such contracts shall describe conditions under which the contract may be terminated for default as well as conditions where the contract may be terminated because of circumstances beyond the control of the contractor. 1.15 The qualification process will assure that quality standards, insurance requirements, policy and guidelines are met. WebColumbia University School of Professional Studies Career Design Lab Facebook LinkedIn Instagram 729 7th Avenue, 3rd Floor New York, NY 10019 (212) 854-1102 careerdesignlab@columbia.edu A copy of the Competitive Sourcing Price Summary - Non Sponsored form is available through this link below. 6.30 When the Facilities Manager responsible for the bid summary and recommendation is indicating that a bidder other than the low bidder is to be selected, the reasons are to be documented in the Recommendation to Award memo. Using the P-Card to make purchases and provide payment is cost-effective for the University as it allows departments to: ARC is the consolidated Finance system for Columbia University and includes components for Purchasing, Accounts Payable, P-Card, and Vendor Profiles. This would also include the unit cost, extended cost, and other associated costs such as delivery costs. Failure to comply with the Universitys Conflict of Interest policy may lead to disciplinary action up to and including termination in accordance with applicable University policy. program are considered for the Fall term only. 2.15 Opportunities to bid on work should be distributed on a routine basis to all firms on the Task Order Agreement list based on their trade, specialty and the size of project. The Qualified Vendor list will provide an opportunity to work with new vendors, obtain experience with vendors for consideration as a Task Order Agreement Vendor and as a source of bidders for all other work. 2.43.1 All service, general contracting and construction management firms who work for Columbia University, where the value of an award is One hundred thousand dollars ($100,000) or greater and for which they will utilize sub contractors, will be required to uphold the Universitys Minority, Women and Local targets as established by the Vendor Qualification Committee to the extent possible. WebBefore you buy or use a space heater at CUIMC, call Facilities Management at 212-305-HELP (4357), option 3, to request a heating assessment. Work awarded utilizing unit pricing will indicate the scope of work. The appropriate requirements must be adhered to in all instances. If all factors are equal (i.e. (Closed solicitations and contract awards can be found here.) 1.11 Vendor Qualification is intended to provide information to facilitate the selection of vendors, assure vendors meet minimum Columbia University requirements, assist in Minority Women Local (MWL) utilization, provide a pool of new vendors for diversification of the vendor list, expedite the bid list approval process and reduce Columbia Universitys liability. Once a proposal has been selected, it is mandatory to complete a price analysis through the Competitive Sourcing Price Summary - Sponsored document and to attach to the requisition as supporting documentation. If a Task Order vendor is not used, the work must be bid. The Office of Procurement Servicesencompasses several different units, each focused on specific tasks. WebSavings for Employees of Columbia University. Fair and reasonable pricing is based on supply and demand, market indices and general market conditions. Executive Director of Accounts Payable The "bid guarantee" shall consist of a firm commitment such as a bid bond, certified check, or other negotiable instrument accompanying a bid as assurance that the bidder shall, upon acceptance of his bid, execute such contractual documents as may be required within the time specified. Contact theFinance Service Centerfor more information. Comparison with competitive published price lists, market prices of commodities, similar indexes, and discount or rebate arrangement. The Director will be responsible for verifying that the bid list conforms to the selection criteria and approve the list. 1.14 Vendor Qualification will establish the vendor with CUs procurement and accounts payable systems for contracts, payment and tracking. Purchasing. Please reference Facilities Policy PA001-05, Contracts Construction and Maintenance Related Spending. Design Build Services, Van Ness Modernization Buildings 39, 44, and 71. Are you interested in doing business with Columbia University? To achieve those goals, Facilities and Operations works with a broad range of contractors and suppliers. Conduct validation protocols on vendor and payee profile creation and modification requests, including validation for tax compliance. Thisprogramutilizes a Visa card to make purchases of goods and some services (limited by policy) of $2,500.00 or less. Web14. (Individual Federal sponsoring agencies are required to incorporate the provisions of OMB Circular A-110 into their own agency regulations.) Vendor Managementis a unit within Procurement Services, responsible for maintaining the vendor file utilized for Purchasing and Accounts Payable transactions. Vendor Management also creates/modifies profiles for non-vendor payees, including recipients of:Prizes & Awards,Refunds,Honoraria &Grant sub-awards. Because of where you work, you and your family get exclusive offers with T-Mobile Work Perks. Adequate documentation must be prepared at the earliest possible time following such occurrences. The project is being implemented as Therefore, departments should utilize their own knowledge of the industry, sector and its pricing, as well as all available resources, including: All price quotations received are to be evaluated on the basis of compliance to provided specifications/requirements, other communicated factors such as quality of goods/services and customer service support, and, ultimately, cost. Trail illustrating how any dollar amounts were interpreted and leveled unit cost, and 71 Facility Groups. And guidelines are met can be found here. family get exclusive offers with T-Mobile work Perks Finance Charts! 1.15 the qualification process will assure that quality standards, insurance requirements policy... Missouri ( MU ) System invites artists to apply for public art projects for its Roy Blunt NextGen Precision Building. 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